Cancellation clause – What are the terms or monies forfeited if either party cancels? How should the party give notice?
Most acts have a hospitality rider that states the number of meals, including any stagehands. It will also give examples of an acceptable menu and dietary restrictions. This might be obvious, but never agree to provide alcohol!
A dressing room or green room requirements. Where is the wedding band going to wait before their performance? Where will they take their meal? On what furniture will they sit? Are the artists going to share the same restroom with your guests? What if there's a line during their 15-minute break?
Instruments they need to perform – Do you need to provide them because they are traveling from afar or will they?
If they do not have a rider, make sure the contract specifies all the equipment they are providing. Make sure it also states what you as the purchaser may need to provide.
Force Majeure Clause – Included in most contracts, this paragraph includes language that relieves the parties from performing their contractual obligations when certain circumstances beyond their control arise, making performance impracticable, illegal, or impossible. What if a blizzard hit? The band could argue they don't have to perform because they can't get to the venue.
Governing Law – Each state has its own set of laws. If a dispute arises, whose state's laws take precedence? Where will the litigation occur? Will it occur in your state where you live or where your wedding is taking place?
When you're planning a wedding, most couples don't know what they don't know. I hope the list above gives you some peace of mind when hiring your wedding band or DJ. I also hope it prevents you from any stress or heartache because you were well-prepared. I am always shocked by the ridiculous things artists try to pull and am glad I have a good contract in place when they try anything!
Are you thinking of hiring a band or DJ? I would love to work with you to help you make sure you have all your bases covered! Reserve your wedding date today!
DISCLAIMER: Of course, I am only a wedding planner. If you have concerns about any type of contract, please consult a legal professional. This blog post is not legal advice. 🙂